Employee Health Fair Education
- Established: Make sure you are working with a well established health fair company who has a track record of successful events and who will be there to assist you with your wellness programming long after the event is over.
- Years in Business: Only work with well established companies with a minimum of five (5) years experience coordinating corporate health and wellness events. There are many details that go into coordinating and running a successful event that only come with experience.
- 100% In-Network*: Insist that all of your medical exhibitors are 100% In-Network* with your specific insurance plan. Find out how they plan on guaranteeing that your exhibitors will be in-network and make sure you get this in writing so there is no misunderstanding. Keep in mind that “works with your insurance plan” or "takes your insurance plan" is not the same as In-Network* with your insurance plan. Some companies use out-of-network exhibitors that say they will "treat your employees as if they are in-network". Ask for that guarantee in writing from the doctor then submit that to your insurance company for verification that is an ethical and accepted business practice before you approve their attendance at your event.
- Insured: Verify that the health fair provider is independently insured with Liability and Errors & Omissions policies to help insulate your liability.
- Financial Impact: Long-term financial impact can be obtained through proper health & wellness programming. Make sure to design an event that has a “preventative” and “wellness” component that stresses taking personal responsibility and action toward living a healthier lifestyle.
- Look for Positive Long-Term Financial Impact: Yes health fairs should be educational, informational and above all fun. Keep in mind that a properly planned and executed health & wellness initiative will reduce your long-term medical costs or at a minimum reduce its annual rate of increase. To accomplish this you need to create a consistent and long term strategy to keep Healthy Living at the forefront of your employees' minds.
- The Owner: Find out who you are working with by finding out who actually owns the health fair company you are considering. Most health fair companies are owned by doctors' offices who use health fairs in order to build their individual practice(s).
If they are up-front and tell you that they are a doctor’s office then you should determine if that is the best fit for you and your organization as you will be offering an implied endorsement of that specific medical practice for your employees. By inviting them into your corporation directly you could open your company up to the legal implications of endorsing a specific medical practice. If you find out that they are a doctor’s office who is pretending to be a health fair company then you have to decide if you want to work with a group who is not being up-front about their intentions.
- If they are actually owned by an Insurance Brokerage House you have to decide if you are willing to switch your benefits provider as they may be back after your event to try to do just that. Insurance Brokerage Houses will benefit when your company spends more on medical premiums so make sure that an Insurance Brokerage House provides a health & wellness fair that will result in long-term reductions in medical spending for your company.
*Check out our In-Network Guarantee for details.
Greetings from the Human Resources Department of XXX The Center for XXX. I just wanted to send a formal note of "thanks" for supporting and participating in the first annual XXX Employee Health and Wellness Fair! Our staff, whom benefited from your support and services, are still buzzing about the experience. I look forward to working with you in the future and again, a sincere thanks , for all that you did to make this event for our staff a huge success! Sincerely, Human Resources Coordinator, New York NY
For more Health Fair Ideas Call
732-563-9749 x0 or email at firstname.lastname@example.org
Health Fair Direct's corporate offices are located in New Jersey and New York, NY. Most of our health fair, flu shot, employee health program and employee wellness events are in New York City, NJ, CT and other major US cities.